How to export text messages to your computer

Why Export Text Messages to a Computer

Exporting text messages to a computer can greatly benefit both personal and business communications. It ensures that your important conversations are safely backed up, protecting them from accidental deletion or device malfunctions. This means you won't lose valuable information, whether it's personal memories or crucial business interactions.

For businesses, exporting messages helps in maintaining accurate records of client communications, which is essential for reference and compliance purposes. It also allows for better collaboration within your team, as exported messages can be easily shared and accessed. Additionally, having your messages stored on a computer makes it simpler to search, organize, and analyze them, providing valuable insights into customer behavior and communication patterns. Overall, exporting text messages enhances data security, accessibility, and efficiency.

Here are some reasons why you should export your text messages to a computer:

• Data Backup: Exporting your texts to your computer ensures that you have a backup of all your important conversations, safeguarding them against accidental deletion or loss due to device issues.
• Record Keeping: Maintaining a digital archive of your text messages allows you to keep accurate records of communications with family, friends, business clients, suppliers, and team members. This can be particularly useful for reference or compliance purposes.
• Accessibility: Having your text messages saved on a computer makes it easier to search, organize, and access specific conversations. This can save time when you need to find important information quickly.
• Collaboration: Exported messages can be shared with team members, allowing for better collaboration and coordination. It ensures that everyone is on the same page, especially when dealing with customer interactions.
• Analysis: Analyzing your text message data can provide valuable insights into customer behavior and communication patterns. This can help you improve your customer service and marketing strategies.

‍

How to Save Text Messages to a Computer

The steps to export your text messages will depend on the platform where your messages are currently stored. For instance, if your text messages are on an iPhone or Android phone, your data can be saved to the cloud using the platform's built in backup tool. If you want to save those texts as files you can view on a computer, you will typically need to download a third-party app to facilitate the transfer to a computer. On the other hand, if you are using a business text messaging service like Texty Pro to communicate with your customers from a computer using your business phone number, exporting your text messages is straightforward. Simply navigate to the Settings page and click on the "Export Text History" button.

Saving Text Messages from an iPhone or Android Phone

Both Apple iPhones and Google Android-based phones, such as Samsung Galaxy and Google Pixel, offer native backup tools that allow you to back up all or selected data to the cloud.

On Apple iPhones, data is backed up through Apple's iCloud service, which securely stores the information on their servers. Every Apple user receives 5 GB of free storage, and if additional space is needed, they can subscribe to the paid iCloud+ plan to purchase more storage.

Google Android phones provide more options than Apple iPhones for cloud backups. Google offers an encrypted cloud service called Google One, which allows users to back up all or selected types of data, such as videos or text messages. Google One comes with 15 GB of free storage for all Android users, with the option to purchase more storage if needed. For those using Samsung Android phones, such as the Samsung Galaxy series, users have the choice of utilizing either Google One or Samsung's own cloud service, Samsung Cloud. As you can see, Android is more flexible in terms of which service you can use to back up your data, including text messages. Additionally, if you want to back up only photos and videos, other services like Microsoft OneDrive can be used to save them to their cloud servers.

Saving Text Messages from a Landline Texting Service to a Computer

Now that we've discussed how to save text messages on your mobile phones, let's explore how to export your text messages to save them on your computer if you are using a landline text messaging service.

First of all, if you aren't familiar with landline text messaging services, it's a service that businesses use to send and receive text messages using a computer or a mobile app with customers, using their business landline or VoIP phone numbers. If you'd like to learn more about landline texting (also known as business text messaging service) head over to this guide on how to text from a landline.

Now that we’ve gone overwhat a landline texting service is, let’s go over how to save your text messages from it.

How to Bulk Save Text Messages to a Computer

In this step-by-step guide, we'll go over how to save all of your text messages from Texty Pro, a text messaging service used by businesses and organizations in North America.

1. Login to Texty Pro: Go to Texty Pro's webpage and click on the "Login" button located at the top right of the screen. If you don't have an account, you can create one by visiting the pricing page.

2. Go to the Settings Page: Navigate to the Settings page by clicking on the button on the navigation bar on the left.

3. Export Text History: Once in the General tab of the Settings page, click on the 'Export Text History' button located in the upper right corner.

You'll need to choose the following options from the dropdown menus:

• Account: Select the account you want to export. This applies only if you have multiple phone numbers with Texty Pro. Otherwise, it defaults to your phone number.
• Export Date Range: Choose from last 7 days, last 30 days, or entire history.
• File Format: Select either .txt file or .html. Note that you can export text messages, private notes, activity, and file links. Messages and file links in private channels or direct messages won’t be included.

4. Export and Download: After selecting all the options, click on the blue "Export Text History" button in the lower right corner. Depending on the number of text messages, processing could take a minute or more. Once completed, it will show "Ready for download." Simply click on the download button to save the history to your computer. The difference between a plain text file and an HTML file is that the HTML file will display your images if they exist in a text conversation, whereas the text file will not.

‍

Saving or Printing a  Text Message

Need to save just one specific text message? Head over here to learn how to save or print a single text message.